BIT Court Translations

Personal data processing policies – GDPR

Privacy Policy – GDPR

The protection of personal data is a particularly high priority for me. In principle, it is possible to use my website without providing any personal data. However, if a data subject wishes to use special services offered by my company via my website, it may be necessary to process personal data.

If the processing of personal data is necessary and there is no legal basis for such processing, I generally request the consent of the data subject. The processing of personal data, such as the name, address, email address, or telephone number of the data subject, is always carried out in accordance with the General Data Protection Regulation and the local data protection regulations applicable to me. Through this privacy policy, I would like to inform the public about the type, scope, and purpose of the personal data I collect, use, and process. Furthermore, data subjects are informed about their rights through this privacy policy. As the data controller, I have implemented a number of technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet data transmission may have security gaps, so absolute protection cannot be guaranteed. For this reason, data subjects have the option of providing me with their personal data by alternative means, such as by telephone or mail.

Definition of terms

This privacy policy is based on the terms used by European legislators when adopting the General Data Protection Regulation (GDPR). My privacy policy should be easy to read and understand for both the public and my customers and business partners. To achieve this, I would like to explain the terms used in advance. In this privacy policy, I use the following terms, among others:

  1. Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as the "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  2. A data subject is any identified or identifiable natural person whose personal data is processed by the controller.
  3. Processing Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, reading, searching, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  4. Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
  5. Profiling Profiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or changes in location.
  6. Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
  7. A controller is a natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be designated by Union or Member State law.
  8. A processor is a natural or legal person, public authority, agency or another body which processes personal data on behalf of the controller.
  9. A recipient is a natural or legal person, public authority, agency, or another body to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
  10. A third party is a natural or legal person, public authority, agency or another body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
  11. Consent Consent means any freely given, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union, and other regulations relating to data protection is: Britz interpretation & translation s.r.o., with its registered office at Třebízského 990, 250 65 Líbeznice, Czech Republic Tel.: +420 775 279 068, email:info@britz.cz , website: www.bit-translations.eu

Collection of general data and information

My website collects a range of general data and information each time a data subject or automated system accesses it. This general data and information is stored in server log files. The following may be recorded:

  1. the types and versions of browsers used,
  2. the operating system used by the accessing system,
  3. the website from which the accessing system accesses my website (known as the referrer),
  4. subpages visited via the access system on my website,
  5. date and time of access to the website,
  6. Internet Protocol address (IP address),
  7. the internet service provider of the accessing system, and
  8. other similar data and information that serves to avert danger in the event of attacks on my information technology. I do not draw any conclusions about the data subject when using this general data and information.

This information is rather necessary for:

  1. the correct delivery of the content of my website,
  2. optimizing the content of my website,
  3. ensuring the continued functionality of my information systems and website technology, and
  4. providing information necessary for criminal prosecution to law enforcement authorities in the event of a cyber attack. I therefore evaluate this anonymously collected data and information with the aim of increasing data protection and security in my company, ultimately ensuring an optimal level of protection for the personal data I process. Anonymous data from server log files is stored separately from any personal data provided by the data subject.

Routine deletion and blocking of personal data

The controller processes and stores the personal data of the data subject only for as long as is necessary to achieve the purpose of storage or as required by European directives and regulations or other legislators in laws or regulations to which the controller is subject. If the purpose of storage ceases to apply or the storage period specified by the European legislator or other competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

Rights of the data subject

  1. Right to confirmation - Every data subject has the right granted by the European legislator and regulator to request confirmation from the controller as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right to confirmation, he or she may contact the controller at any time.
  2. Right to information - Every data subject whose personal data is processed has the right, granted by the European legislator and regulator, to obtain from the controller, free of charge, information about the personal data stored about them and a copy of that information. The European legislator and regulator has also granted the data subject the right to information on the following: the purposes of the processing, the categories of personal data that are being processed, the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations, if possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; the existence of the right to request from the controller rectification or erasure of personal data concerning them or restriction of processing; the existence of the right to lodge a complaint with a supervisory authority; where the personal data are not collected from the data subject: any available information on the origin of the data, the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, the scope and the envisaged consequences of such processing for the data subject. The data subject shall also have the right to obtain information as to whether personal data are transferred to a third country or to an international organisation. If this is the case, the data subject has the right to obtain information about the appropriate safeguards in connection with the transfer. If the data subject wishes to exercise this right to information, they may contact the data controller at any time.
  3. Right to rectification - Every data subject whose personal data is processed has the right to request the immediate rectification of inaccurate personal data concerning them, as stipulated by European directives and regulations. The data subject also has the right to request, taking into account the purposes of the processing, the completion of incomplete personal data, including by means of a supplementary statement. If the data subject wishes to exercise this right to rectification, they may contact the controller at any time.
  4. Right to erasure (right to be forgotten) - Any person whose personal data is processed has the right granted by the European legislator and regulator to request the controller to erase personal data concerning them without delay if one of the following grounds applies and if the processing is not necessary: o The personal data has been collected or otherwise processed for purposes for which it is no longer necessary. The data subject withdraws their consent on which the processing was based in accordance with Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing. The data subject has objected to processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject has objected to processing pursuant to Article 21(2) of the GDPR. The personal data has been processed unlawfully. The erasure of the personal data is necessary for compliance with a legal obligation in Union or Member State law to which the controller is subject. The personal data has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR. If one of the above reasons applies and the data subject wishes to have personal data stored by me deleted, they may contact the data controller at any time. The data controller will ensure that the request for deletion is processed without delay. If I have made the personal data public and my company, as the controller, is obliged to erase the personal data pursuant to Article 17(1) of the GDPR, I will take reasonable steps, taking into account available technology and the cost of implementation, including technical measures, to inform other controllers who process the personal data made public to inform them that the data subject has requested these other entities responsible for data processing to delete all links to this personal data or copies or replicas of this personal data, unless the processing is necessary. The data controller shall take the necessary measures in individual cases.
  5. Right to restriction of processing - Any person whose personal data is processed has the right to request the data controller to restrict processing if one of the following conditions is met: The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data. The processing is unlawful, the data subject opposes the erasure of the personal data and requests the restriction of their use instead. The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise, or defense of legal claims. The data subject has objected to processing pursuant to Article 21(1) of the GDPR and it is not yet clear whether the legitimate grounds of the controller override those of the data subject. If one of the above conditions is met and the data subject wishes to request the restriction of personal data stored by me, they may contact the controller at any time. The controller will ensure that processing is restricted.
  6. Right to data portability - Every person whose personal data is processed has the right, granted by the European legislator, to receive the personal data concerning them that they have provided in a structured, commonly used, and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, if the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. When exercising their right to data portability pursuant to Article 20(1) of the GDPR, the data subject also has the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that the rights and freedoms of others are not affected. The data subject may contact the controller at any time to exercise their right to data portability.
  7. Right to object - Any person whose personal data is processed has the right granted by the European legislator and regulator to object, on grounds relating to their particular situation, at any time to the processing of personal data concerning them on the basis of Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions, whereby, as a responsible entrepreneur, I refrain from profiling. In the event of an objection, I will no longer process the personal data unless I can demonstrate compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject, or the processing serves to assert, exercise, or defend legal claims. If I process personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data for such marketing purposes. This also applies to profiling, insofar as it is related to such direct marketing. If the data subject has objected to processing for direct marketing purposes, I will no longer process the personal data for these purposes. Furthermore, the data subject has the right to object, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which I carry out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the GDPR, unless such processing is necessary for the performance of a task carried out for reasons of public interest. To exercise the right to object, the data subject may contact the controller directly. The data subject also has the right, irrespective of Directive 2002/58/EC, to exercise their right to object in relation to the use of information society services through automated procedures using technical specifications.
  8. Automated individual decision-making, including profiling - Every person whose personal data is processed has the right guaranteed by European directives and regulations not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, if that decision (1) is not necessary for entering into, or performance of, a contract between the data subject and the controller; or (2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests; or (3) is based on the data subject's explicit consent. Where the decision is (1) necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) based on the data subject's explicit consent, I shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, which include at least the right to obtain human intervention on the part of the controller, to express his or her point of view, and to contest the decision. If the data subject wishes to exercise their rights in relation to automated decision-making, they may contact the controller at any time.
  9. Right to withdraw consent to personal data protection - Every data subject whose personal data is processed has the right granted by the European legislator and regulator to withdraw consent to the processing of personal data at any time. If the data subject wishes to exercise their right to withdraw consent, they may contact the data controller at any time.
  10. Right to lodge a complaint with the competent supervisory authority. In the event of a violation of personal data protection rights, the data subject has the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority for personal data protection is the state data protection officer of the German federal state in which my company is based. The data protection officers of the individual federal states and their contact details can be found here: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html The supervisory authority in the Czech Republic is the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7.

Legal basis for processing

Article 6(1)(a) of the GDPR serves as the legal basis for my company to obtain consent for a specific purpose of processing. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, such as processing necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Article 6(1)(b) of the GDPR. The same applies to processing that is necessary for the implementation of pre-contractual measures, for example in the case of inquiries about my services. If my company is subject to a legal obligation that requires the processing of personal data, for example for the purpose of fulfilling tax obligations, the processing is based on Art. 6 para. 1 lit. c) GDPR. n exceptional cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to my business were injured and it were necessary to pass on their name, age, health insurance details, or other vital information to a doctor, hospital, or other third party. In such a case, the processing would be based on Article 6(1)(d) of the GDPR. Finally, processing could be based on Article 6(1)(f) of the GDPR. This legal basis covers processing that is not covered by any of the above legal bases, provided that the processing is necessary to protect the legitimate interests of my company or a third party, unless the interests, fundamental rights, and freedoms of the data subject prevail. Such data processing is permitted to me in particular because it has been expressly mentioned by the European legislator. In this regard, the legislator took the view that a legitimate interest can be assumed if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).

Legitimate interests in processing pursued by the controller or a third party

If the processing of personal data is based on Article 6(1)(f) of the GDPR, my legitimate interest is to conduct my business activities for the benefit of all my employees.

Period for which personal data will be stored

The criterion for the storage period of personal data is the relevant statutory retention period. After this period has expired, the relevant data will be routinely deleted, unless it is no longer necessary for the performance of a contract or for the preparation of a contract.

Legal or contractual provisions regarding the provision of personal data; necessity for the conclusion of a contract; obligation of the data subject to provide personal data; possible consequences of not providing data

Please note that the provision of personal data is partly required by law (e.g., tax regulations) or may result from contractual agreements (e.g., data on a contractual partner). In order to conclude a contract, it may sometimes be necessary for the data subject to provide me with personal data, which I must then process. For example, the data subject is obliged to provide me with personal data if my company concludes a contract with them. Failure to provide personal data would result in the contract not being concluded with the data subject.